Privacy policy

This policy explains how the organiser of the CESTE 2027 International Road Conference & EXPO collects and uses personal data, on what legal basis, for how long it is kept, and what rights you have over it.

Who is responsible for your data

The controller is PLENORIA d.o.o., Zvonigradska 14, HR-10000 Zagreb, Croatia, OIB 69996420118 — the technical organiser of the CESTE conference.

For anything concerning personal data, write to info@ceste-conference.com or call +385 99 514 29 66.

What we collect, and why

Conference registration

For each attendee: first and last name, e-mail address, telephone number and, optionally, an academic or professional title. For the invoice: company name, address, VAT number or OIB, and country. We use this to register you, to issue the proforma invoice and the invoice, to send you your ticket, and to admit you at the entrance.

Submitting a paper

For each author and co-author: first and last name, e-mail address, telephone number, title, institution and its address, together with the paper title, its summary and the file you upload. We use this to review the paper, to inform you of the decision, and to prepare the programme and the proceedings.

Sponsorship and exhibiting

Company name and address, VAT number, the logo file, and the name, e-mail address and telephone number of the contact person. We use this to agree the sponsorship and to present sponsors on the website and in conference materials.

Admission at the conference

Each ticket carries a code that is scanned at the entrance. Scanning records that the attendee has arrived; it is used for admission and for counting attendance, not for tracking movement during the conference.

Writing to us

If you contact us by e-mail or telephone, we keep that correspondence for as long as it takes to deal with your enquiry and to keep a record of it.

On what legal basis

Performance of a contract — registration, participation, submitting a paper, sponsorship. Without these data we cannot register you or admit you.
Compliance with a legal obligation — issuing and keeping accounting documents under Croatian tax and accounting law.
Legitimate interest — documenting the conference, reporting on it, informing participants about future editions, and keeping the website and the systems behind it secure.
Consent — where we ask for it explicitly, and which you may withdraw at any time without affecting what was done before you withdrew it.

Photography and video recording at the conference

During the CESTE 2027 Conference, the Organiser may photograph and video record lectures, panel discussions, exhibition areas, networking and social events, and other activities related to the Conference.

Photographs and video recordings may be used for the purposes of documenting and reporting on the Conference, as well as for informing the public about and promoting the CESTE Conference and its future editions. Such materials may be published on official websites, social media channels, newsletters, presentations, electronic and printed publications, and other promotional materials of the Organiser.

Participants who do not wish to be intentionally or individually photographed or recorded may inform the Organiser or the staff at the registration desk. The Organiser will take reasonable organisational measures to ensure that such persons are not the subject of individual or focused photographs or recordings.

Due to the nature of the event and the number of participants, individuals may incidentally appear in the background of photographs or video recordings or in wide-angle images of the venue, audience or event.

If a participant believes that a published photograph or video recording unjustifiably interferes with their privacy, they may contact the Organiser at info@ceste-conference.com to request that the removal of the relevant material be considered.

The Organiser will use photographs and video recordings with due regard for the privacy and dignity of participants.

Who else sees your data

We do not sell personal data and we do not pass it on for anyone else's marketing. It is seen only by the organiser's staff who need it, and by the service providers who run the systems on our behalf: the web hosting provider, the e-mail provider, the bank handling payments, and the accountancy firm. They act on our instructions and are bound to keep the data confidential. Where a law requires it, we disclose data to the competent authorities.

Data is stored on servers within the European Union, and we do not transfer it to third countries ourselves. A few third-party services used by the website (Google Fonts, the LinkedIn Insight Tag if you accept marketing cookies, and YouTube videos if you choose to play one) may process your IP address and transfer data to the United States under their own privacy policies; see Cookies and local storage below.

How long we keep it

Accounting documents — 11 years, as required by Croatian law.
Registration and attendance records — until the end of the conference and for a reasonable period afterwards, so that the edition can be documented and the next one prepared.
Papers and author details — permanently as part of the record of the conference and its proceedings.
Photographs and video recordings — as part of the permanent record of the conference.
Correspondence — for as long as needed to deal with the matter and to keep a record of it.

Your rights

Under the General Data Protection Regulation you may:

ask what data we hold about you and receive a copy of it;
have inaccurate data corrected and incomplete data completed;
ask for your data to be erased, where no law requires us to keep it;
ask us to restrict how we use it while a request of yours is being considered;
object to processing based on our legitimate interest;
receive the data you gave us in a machine-readable form;
withdraw a consent you have given, at any time.

Write to info@ceste-conference.com. We answer within one month. If you are not satisfied with our answer, you may complain to the Croatian Personal Data Protection Agency (AZOP), Selska cesta 136, 10000 Zagreb, azop.hr.

Cookies and local storage

With your consent, this website uses the LinkedIn Insight Tag (LinkedIn Ireland Unlimited Company). It sets marketing cookies that let us measure visits from our LinkedIn promotion, understand our audience in aggregate, and show CESTE ads to visitors on LinkedIn (retargeting). These cookies are set only after you click “Accept all” in the cookie notice; if you choose “Necessary only”, the tag is not loaded at all.

You can change or withdraw your choice at any time via the “Cookie settings” link at the bottom of every page.

Your browser keeps a few small settings locally: which language you chose, your cookie choice, and when the news notice was last shown to you, so that the same notice appears at most once a week. They stay on your device, are never sent to us, and you can clear them at any time in your browser settings. The administration area, which only the organiser's staff use, sets a session cookie needed to stay signed in.

Fonts are loaded from Google Fonts, which means your browser contacts Google's servers and your IP address becomes known to them in the process. A YouTube video shown in the news notice is not loaded until you click to play it. Once you start it, YouTube (Google Ireland Limited) receives your IP address and technical data about your browser, may store data in your browser, and may transfer data to the United States under Google's privacy policy.

Security

The website is served over an encrypted connection. Access to the administration area is limited to named accounts with passwords, uploaded files are stored outside the public web root, and only staff who need the data can reach it.

Changes to this policy

If we change how we handle personal data, we will update this page and change the date below. For a substantial change affecting participants, we will also notify registered attendees by e-mail.

Last updated: 19 October 2026